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Claremont Property Company is a dynamic construction and real estate company specializing in developing, building, managing, buying, and selling commercial and residential properties. As we continue to grow, we are seeking a highly organized and proactive Real Estate Administrator to support our Director of Real Estate. This role is critical to keeping our management and acquisition activities moving forward efficiently and professionally.
Position Overview:
The Real Estate Acquisitions Administrative Coordinator will provide direct administrative support to the Director of Real Estate Acquisitions, assisting with managing property files, coordinating due diligence activities, scheduling meetings, preparing reports, and communicating with brokers, sellers, and internal teams. The ideal candidate is highly organized, detail-oriented, and capable of handling a fast-paced, evolving workload.
The person we are looking for will need to meet or exceed all on the following list of requirements to be considered for this position.
Responsibilities
- • Provide daily administrative support to the Director of Real Estate Acquisitions.
• Organize, maintain, and track property acquisition files, contracts, due diligence materials, and related documentation.
• Schedule meetings, property tours, and conference calls with brokers, sellers, attorneys, and internal teams.
• Prepare and edit correspondence, reports, LOI’s and presentations.
• Assist in gathering and tracking due diligence items (title reports, surveys, financial and environmental reports, zoning requirements, permitting, development plats, etc.).
• Maintain a database of prospective properties, contacts, and status updates.
• Coordinate internal meetings between acquisitions, finance, construction, and property management teams.
• Conduct research on markets, properties, and ownership history to support acquisition strategies.
• Assist with transaction closing activities and post-acquisition transition documentation.
• Support general administrative needs such as expense reports, travel arrangements, and calendar management.
Qualifications and Skills
- • 5+ years of experience in real estate, construction, or professional services administrative support.
• Familiarity with commercial real estate transactions, terminology, and documentation.
• Strong organizational, communication, and time-management skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CRM databases or real estate software is a plus.
• Attention to detail with the ability to manage multiple priorities under tight deadlines.
• High level of professionalism, discretion, and confidentiality.
Compensation and Benefits
Benefits:
• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k)
• Paid holidays and PTO
• Opportunities for advancement within a growing real estate and construction organization
Compensation:
• Salary range $65,000 – $75,000 depending on experience.
We are always looking for individuals with the talent and skills required to contribute to our continued growth, success, and culture of safety.
Mission Statement
Delivering the Best Quality Work -SAFELY
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